A board portal is a software tool to manage online meetings. It centralizes, secures and makes all the essential documents of an organization easily accessible. Users can access meeting materials from any device, from anywhere. Additionally, these systems often offer integration capabilities with other tools and services to improve access and efficiency.
When choosing a portal, choose a provider with an intuitive and easy-to-use interface to minimize the learning curve for board members. Find a portal with features that are compatible with the organization’s governance processes and specific requirements. This could include features like solid document storage for secure management advanced meeting tools to facilitate efficient scheduling and decision-making and effective communication channels.
Make sure that the software you select is compatible with all mobile devices your board members may use to access it. This will ensure that they can work from their homes, on the go or at their office without missing even an ounce. Consider whether the system has two-factor authentication in order to limit security risks and block unauthorised access.
Once you’ve selected a provider for your board Make sure you take advantage of extensive training and onboarding to ensure they are familiar with the technology. This will help them get the most out of the portal’s capabilities. This can be completed in-person or via pre-recorded video. After the portal has been implemented, review and evaluate the use of the portal to identify issues that need attention or improvement.